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Academic and Attendance Policies

Academic Requirements

Scholastic ratings are determined by a combination of theory and theory application in the clinical laboratory, examination grades, and other required assignments. Clinical and Laboratory experiences are on a Pass/Fail system. The student must pass both portions of all clinical nursing courses. In theory, the average of all major exams, including the final exam, must be 75 to pass the course. After determining the average on all major examinations, other required assignment grades will then be averaged and valued at 10% toward the final grade.

Grading System
A - 90-100
B - 80-89
C - 75-79
F - Below 75

Nationally Standardized Assessments Policy and Procedure
Covenant School of Nursing has chosen Assessment Technologies Institute, LLC (ATI) as the provider for nationally standardized assessments. The recommended scores are published in the RN Content Mastery Series Faculty Resource Guide. The Resource guide is updated with each Content Mastery Series (CMS) update. Updated versions of the CMS and Faculty Resource Guide may cause changes in statistical analysis data. Any changes to Covenant School of Nursing standardized testing policy guidelines will be provided to students in writing. This Policy & Procedure provides students and faculty of Covenant School of Nursing with guidelines for utilization of the ATI Program.

1. For students in Nursing 101 and Transition students, there will be a presentation of the ATI Program by designated faculty describing the program and how it will be utilized.

2. Entering students will pay the ATI fee at orientation. In following semesters, the ATI fee will be included in the first tuition payment of the semester. If the student has not made payment (or proof of arrangements with Financial Aid advisor) by the 3rd week, the student will not be allowed to attend class/clinicals.

3. The Content Mastery Series assessment proctored examinations include Fundamentals for Nursing Practice, Adult Medical-Surgical Nursing, Nursing Leadership, Maternal-Newborn Nursing, Nursing Care of Children, Mental Health Nursing, and Nursing Pharmacology. Required exams will be published in the Course Outlines. Students are encouraged to complete the non-proctored practice exams appropriate to his/her semester of study as a learning tool and in preparation for the proctored ATI exams.

4. Pharmacology requirement: Students will complete one non-proctored Pharmacology exam in the first semester and one non-proctored pharmacology exam in the second semester. The due date for completion of the non-proctored exams will be published in the Pharmacology Course Outlines. Failure to show proof of completion of the required non-proctored exam will result in a course -Incomplete‖ and the student may not progress to the next semester.

5. The proctored assessment exams will be scheduled near the conclusion of the semester. Proctored assessment exams are online exams and will be taken in the Learning Resource Center. Only one examination period will be scheduled for each exam. Students unable to attend at the scheduled time will reschedule with the LRC Coordinator as soon as possible. Students will have a different version of the exam if not testing with the group.

6. After the student has obtained a 75% average on unit exams and the final, the outcome of the required proctored exam will determine 5% of the student’s overall course grade.
The student will be awarded points as follows:
Below ATI Level 1 Proficiency: 0
ATI Level 1 Proficiency: 75
ATI Level 2 or above: 100

In courses where there is more than one CMS administered, the student’s percent correct on each CMS proctored exam will be averaged to determine the point award. If the student’s average of the exams falls below the average of the Level 1 cut scores, the student will receive 0 (zero) points, therefore, 5 percent of the student’s grade will be 0 (zero). The first attempt of the CMS exam is the only score that will be used to calculate point awards.

7. Comprehensive Exams
The current Content Mastery Adult Medical/Surgical Nursing, Nursing Pharmacology and the RN Comprehensive Predictor will be administered during the 4th semester. The Adult Medical/Surgical proctored exam will be given early in the semester as a diagnostic exam to help the student focus on content areas that need improvement.

RN Comprehensive Predictor
The minimum individual composite score determined by ATI to reflect a 91%-100% chance of passing the NCLEX is required. This score will be posted during the semester and prior to the examination date. The student may repeat the RN Comprehensive Predictor one time.

Nursing Pharmacology
Students are expected to achieve Proficiency Level 2. If the student fails to meet the expectation he/she may repeat the exam once.

8. Required retakes will be scheduled with the LRC Coordinator. If unable to make the scheduled test date and time, the student will notify the LRC Coordinator. Failure to notify the LRC Coordinator will be dealt with by the Dean.

9. Recommended scores for the Content Mastery Series and the RN Comprehensive Predictor will be posted in public areas for students to review as needed.

A minimum grade of 75 (C) in classroom performance and a pass in clinical application is required for promotion to the next semester. Students must complete each course with a minimum grade of 75 (C).58

Student Retention
Students considered "at risk" will be encouraged to meet with their level committee liaison member in order to address individual learning styles, assist with test taking strategies, and develop critical thinking skills. The committee's goal is to implement teaching and learning strategies to assist students achieve academic persistence and success. Any students with special accommodations will follow the instructions described within the -Accommodations for the Administration of Examinations Section below.

Scholastic Warning
Any student in danger of failing in either classroom or clinical performance will receive counseling and a letter of concern requiring faculty and student signatures. Each student is responsible for knowing whether he/she has passed the minimum requirements and whether he/she is eligible to continue in the School of Nursing.

Graduate Honor Awards
The graduating senior with the highest scholastic average, which includes college prerequisite courses and nursing school grades, is recognized as the school Valedictorian and is presented a monetary award by the Covenant School of Nursing Alumni.

The graduating senior with the second highest scholastic average, which includes college prerequisite courses and nursing school grades, is recognized as the School salutatorian and is presented a monetary award by the Covenant School of Nursing Alumni.

The graduating seniors with an overall 3.5 or above grade point will be presented with Honor Cords to wear at graduation.

Graduates are also considered for various Hospital and Campus Awards such as Healing Touch Award, the Best All Around Student Nurse Award, The Student Excellence Award and the
Clinical Excellence Award.

Dean’s List
Students who earn a cumulative grade point average of 3.5 or higher at the end of each semester are eligible for inclusion in the Dean’s List for that term.

Evaluation Participation
Acceptance into the program carries with it the obligation to participate as students and former students in the academic evaluations of the school. These evaluations are obtained anonymously and held with strict confidentiality.

Accommodations for the Administration of Examinations

Relevant Target: School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose: Covenant School of Nursing (CSON) is committed to offering students the best chance at success. For students requiring accommodations for the administration of examinations, CSON will provide reasonable accommodation(s). Accommodation does not refer to any changes in the construct of the content covered by the examination, but rather in the methods used to administer the examination. In order to expedite the process for those students who will require accommodations when taking the Texas Board of Nursing National Council Licensure Examination for Registered Nurses (NCLEX-RN®), CSON will use the same forms as those required by the Texas Board of Nurses.

GUIDELINES: The student holds accountability for requesting accommodations. The decisions regarding specific accommodations for the administration of examinations will be determined on an individual basis once the required paperwork (see below) has been submitted and the appropriate diagnostic testing/evaluation completed.

Accommodations most typically fall into one or more of the following categories:

1. Flexibility in scheduling and timing. (Example: extended time for taking the exam).
2. Flexibility in the setting in which the exam is administered. (Example: low distraction area).
3. Changes in the method of presentation. (Example: exam may be administered orally or using a text to voice device or administered on paper rather than on computer).
4. Changes in the method of response. (Example: answers may be recorded by a scribe).


1. The student will request from the Student Retention Advisor or the Course Coordinator or Lead Instructor the Professional Documentation of Disability form from the Texas Board of Nursing to be completed by the diagnostician at the time of the diagnostic testing
2. The student will be tested/evaluated by the appropriate professional/diagnostician. Refer to -Qualifications for Diagnostician‖. The student will be responsible for the payment of this evaluation.
3. When completed, the student will present to the Course Coordinator or Lead Instructor the Professional Documentation of Disability form.
4. The Course Coordinator or Lead Instructor will meet with the student and review the results of the diagnostic testing/evaluation and the recommended accommodations.
5. The Course Coordinator or Lead Instructor, with the input as necessary from the Dean and the Student Retention Advisor, will formulate a plan to address the recommended accommodations.
6. The Course Coordinator or Lead Instructor will notify the appropriate faculty of the plan.
7. The Course Coordinator or Lead Instructor will notify the student of the plan and the schedule for administration of examinations.

1. Accommodations will not reflect retroactively in regards to the administration and scoring of examinations.
2. Examinations administered with accommodations related to extended time allowances will be scheduled during the normal business hours of Covenant School of Nursing.
3. Examinations administered with accommodations related to extended time allowances will be scheduled to allow the student to attend class and clinicals as scheduled; typically the student is allowed 1 and ½ time the original time scheduled for all other students.

QUALIFICATIONS FOR DIAGNOSTICIAN: (The qualifications for the diagnostician match those required by the Texas Board of Nursing for the administration of the (NCLEX-RN®).
For students with learning disabilities:
Students who have a previously identified or suspected learning disability will have diagnostic testing performed by a diagnostician who is either a qualified and licensed psychologist or psychiatrist who has experience working with adults with learning disabilities, or a qualified professional with a master’s or doctorate degree in psychology, educational psychology, education, special education, or rehabilitation counseling and has training and experience in all the following areas:
A. Assessment of intellectual ability level and interpretation of tests of such ability
B. Screening for cultural, emotional, and motivational factors
C. Assessment of achievement level
D. Administration of tests to measure attention and concentration, memory, receptive and expressive language skills, cognition, reading, spelling, writing, and mathematics

The scope of diagnostic testing will be determined by the diagnostician based on the individual needs of the student.
For students with physical or mental disabilities other than learning disabilities: A licensed physician or psychologist with expertise in the specific area of the disability.

Reference(s): Retrieved 5/9/13.

Enrollment Status Change

Drop Date

A student who withdraws within the first 8 weeks, regardless of academic status, is eligible to reapply without the limitation of a prior failure.


A student is free to withdraw from the School of Nursing at any time. To leave the school, the student should first report to the Course Coordinator. The student then requests an Exit Interview Form and Application for Readmission from the school secretary. (See Readmission Section below.) The Exit Interview Form lists several individuals the student must personally meet with and obtain a signature from in order to discuss the reasons for withdrawing from school and to get their signatures on the form. These faculty members include the following: Faculty, Advisor, Course Coordinator, Dean, Financial Aid Officer, Nursing Careers Counselor, and Chairperson of Admissions and Progression Committee. It is the student's responsibility to meet with each of these individuals. The student must return the following items to the school secretary within 20 days of the last date attended in order to officially withdraw from CSON:

  • Completed Exit Interview Form
  • School of Nursing Identification Badge


The student may be dismissed for any acts of academic or clinical misconduct, including but not limited to:

  • Unprofessional conduct (as outlined in Honor Code and Code of Ethics Policy)
  • Failure to support the School of Nursing philosophy
  • Falsification of information on any form or record
  • Absences greater than 20% of any course (see Attendance Policy)
  • Termination of employment from Covenant Health
  • Failure to meet minimum academic requirements

If dismissal occurs at CSON or CH, the Dean and HR Director will communicate to ensure that policies are upheld in a consistent manner.

The student must return the following items to the school secretary within 20 days of the last date attended in order to officially be dismissed:

  • Completed Exit Interview form
  • School of Nursing Identification Badge
  • Any other CSON property

Academic Failure / Readmission

Number of Readmissions

A student will be granted only one readmission following an academic failure. Should the student fail a course following readmission, the student will be ineligible for a subsequent readmission to the school. However, a student with one or more failures at CSON after two years from the official withdrawal date may be readmitted without penalty from previous failures and will not be granted any credit for previous courses completed at CSON.

Financial Responsibility

The student is required to pay any money owed to the school before readmission approval will be granted. The student must have clearance through the Financial Aid office before a final readmission decision will be made by the Admissions and Progression Committee.

Application for Readmission

A student requesting readmission, after withdrawing for any reason must complete this form.

Procedures for use of the Application for Readmission

Secure the form from the School Secretary or the Nursing Careers Counselor

Complete and return the form to the School Secretary and secure her signature, verifying that the student does not owe any money to the school

Submit for approval by the Admission and Progression Committee

Receive from the Chairman of the Admissions and Progression Committee a Letter of Tentative Admission.

Receive by mail information regarding CPR certification and the update of the student health file in Employee Health Services

Failure Exclusions

A student failing at the time of withdrawal from CSON, but who withdraws from school by the end of the 8th week of the 19 week semester, will not have that withdrawal count as a failure.

If a student had two (2) failures in the generic program, and desires admission to the LVN-RN Advanced Credit, admission can be granted if three years have passed since the last failure in the generic program.

A student, who fails the Transition Course, can re-enter the generic curriculum without penalty. If the student fails the Transition Course a second time, they will not be eligible for readmission.

Time Limitations

Readmission requirements vary based on the length of time lapsed from the date last attended to the returning date at CSON. Students who repeat a course the next time it is offered will be exempt from the following requirements.

1. Less than one year - readmission granted after meeting the following two requirements:

2 More than one year - No prior credit earned at CSON will be applied

Admission Requirements

1. The returning student must meet all current regular admission requirements at the time of readmission.

2. The returning student is subject to the nursing curriculum in place at the time of readmission to the school.

Course Retakes

All repeating students are required to retake all courses as well as meet all course work requirements for the semester that is being repeated.

Special Requirements

The returning student must complete any special requirements noted by the school prior to readmission.

Space Availability

Readmission is not automatic or assured and is based on space availability.

Learning Resource Center Rules and Regulations

Student Testing Rules


  1. Students will arrive to CSON 10 minutes before their assigned testing period.
  2. Students are not allowed to congregate in the hall outside of the testing areas.
  3. The students will be assigned to a testing group at the beginning of the semester. The groups will alternate between the computer lab and the classroom (scantron) during the semester. There will be no switching of groups allowed.
  4. Students will draw a randomized numbered card from the proctor, then the student will sit at the computer cubicle or classroom desk with that number.
  5. Upon entry in the testing areas there is no talking.
    a. A student can be asked to leave if any talking takes place once the official start and end time has been announced by the proctor.


  1. The only items allowed into the testing areas are car keys and earplugs.
    a. No personal items are allowed in the testing areas. Examples to include but not limited to: backpacks, purses, books, notes, cell phones, PDA’s, calculators, hats.
    b. Neither the school nor faculty are responsible for stolen or lost items.
  2. No food or drinks allowed in the testing areas.
  3. Pencils, paper, calculators and tissues will be provided.

Time Management

  1. The student will be allowed only the allotted time to complete the test*. The test will end at the stated end time.
    a. Students may not start the test until told to do so by the proctor.
    b. *Students with special testing needs must make arrangements with the Course Coordinator prior to the exam.
  2. If the student arrives late to take a test ; the student will be allowed to start the exam but must complete the test by the end of the allotted exam time period. The student will be marked tardy on the attendance roster.
  3. The official starting and ending times will be written on the board at the start of each testing session.
    a. The clock in the lower right corner of the computer screen (the one set by the server) will be the official time in the Computer Lab. The proctor will designate which classroom clock is the official timepiece for the exam.
    b. A verbal warning will be given by the proctor with approximately fifteen minutes left in the test period.
  4. If the student is absent for an exam, they are to contact the Course Coordinator to schedule a make-up exam time. Refer to attendance policy for information on point deductions for late exams.

End of the Test
1. When the student has completed a test or the testing period is over the student will:
a. clean up their testing area.
b. turn in all exam items.

c. leave the testing areas quietly. Students will not be allowed to return to the room once their exam is completed.

d. Students are not to congregate outside the testing areas after the exam to prevent disturbing students who are still testing or in other classes.

Student Test Review Guidelines

Purpose of test review:

  • Allow students the opportunity to reflect on their thinking and to examine the process by which they chose their answers. Increase understanding of concepts presented on the exam.
  • Supplement learning. This is not a forum for item nullification.

Review date & time:

  • Test review dates and times will be scheduled by the Course Coordinators/Lead Instructors and Educational Instructional Technologist (EIT).
  • Any changes in the test review time will be determined by the Course Coordinator/ Lead Instructor and EIT and is subject to the Learning Resource Center (LRC) calendar.
  • See course calendar for scheduled test review times.
  • Test reviews are strongly encouraged for all students
  • All students must take the exam prior to the test review
  • Test reviews may be rescheduled if necessary.

Test review procedures:

  • Before beginning a test review faculty will verbally outline behavioral expectations with the students.
  • All test reviews will be conducted in the LRC unless the exam or quiz was administered on paper.
  • The test review time is limited to 1 hour, as scheduled.
  • Students may talk quietly among themselves
  • Students will not contest/debate questions with faculty or other students during the test review but may respectfully review test items with instructor(s)
  • Students are not permitted to bring any materials into the LRC.
  • Students are not permitted to take any materials away from the review session.
  • Students are not to congregate outside the LRC after the test review to prevent disturbing students still in the review or in other classes.
  • Faculty may dismiss a student exhibiting disrespectful behavior or terminate an entire review as the result of disrespectful behavior from the group.

Question Clarification:

  • Students will be encouraged to speak respectfully to the instructor(s) one at a time.
  • Item clarification will be provided for the benefit of everyone.

Terms of Service Agreement for LMS

School of Nursing Student Body

Approved by: Faculty Organization

Statement of Purpose:

Covenant School of Nursing will provide an ethical and lawful online environment in which its students can complete assigned online coursework and/or establish online student communities for social networking and/or organizing student body events. The online environment is hereafter referred to as the LMS (Learning Management System).


Covenant School of Nursing students will abide by the conditions cited below and defined as "Terms of Service for use of the LMS of Covenant Health Schools."

Students will acknowledge agreement to abide by these terms by signing a copy of the terms and retaining a copy for future reference.

The terms are as follows:

Welcome to the LMS serving Covenant Health Schools, specifically, Covenant Schools of Nursing, Radiology, and Surgical Technology. Please review these Terms of Service.

In order to be a member of the Covenant Health Schools' LMS, you must read and accept all of the terms of this agreement and the privacy policy. You may not use Covenant Health Schools' LMS if you do not agree to be bound by these terms of service.

You understand that Covenant Health Schools can change the terms of service or the privacy policy by posting changes to this website. Your ongoing use the Covenant Health Schools' LMS indicates you accept any changes to the Terms of Service Agreement. We reserve the right to change or terminate the Covenant Health Schools' LMS for any reason, and without notice, without liability to you, any other Member, or any third party.

Service and Registration:

This Service and affiliate services are provided by Covenant Health Schools. You understand and agree to the following:

  1. You must use a valid e-mail address and create a username during the registration process.
  2. You are responsible for all uses of your account. You must keep your password confidential. We may refuse, at our sole discretion, to allow you to register a username that is trademarked, inappropriate, or impersonates another individual.
  3. You agree to let Covenant Health Schools LMS administrator know immediately of any unauthorized use of your account.
  4. You are 18 years or older. By registering for the Covenant Health Schools' LMS, you are indicating you have the capacity to understand these Terms of Service. Covenant Health Schools will not be held liable for any loss or damage for noncompliance.
  5. You understand and agree that Covenant Health Schools, do not control, verify or endorse links, communities, forums, chat, events, or messages, unless explicitly stated. Any links that take users out of the Covenant Health Schools' LMS are not under the control of Covenant Health Schools, so Covenant Health Schools are not responsible for any of the content, functions, services, or links of third party sites.
  6. When registering with the Covenant Health Schools' LMS, you must provide, and maintain, accurate, current, and complete information about yourself.
  7. Covenant Health Systems Schools reserve the right to refuse the Service to any user.

User Behavior:

You are fully responsible for your behavior on Covenant Health Schools' LMS, which includes the way you utilize any aspect of the Covenant Health Schools' LMS service.

1. You are completely and solely responsible for the content you post on Covenant Health Schools' LMS, which includes, but is not limited to, photos, messages, chat, personal profiles, community posts, broadcasts, blogs, events, audio and video clips. Unauthorized or illegal content includes, but is not limited to:

(a) the display of sexually explicit material.

(b) the display of abusive, harmful, racially or religiously offensive or bigoted, obscene, or libelous material.

(c) the use of flaming or trolling.

(d) the display of material that encourages criminal behavior that violates any local, state, national, or international law or regulation.

(e) the use of the Service for unauthorized advertising, which includes MLM/pyramid schemes, spam, chain letters, sweepstakes or contests.

(f) the use of the LMS to solicit or distribute literature or to conduct personal business or business on behalf of other non-ministry organizations.

(g) the transmission of viruses, worms, or Trojan horses to destroy or limit any functionality of the software or hardware of Covenant Health Schools' LMS and its users.

(h) the display of information about another person without their express consent, or the posting of any copyrighted material that you do not have legal authorization to use. Covenant Health Schools have the right, in their sole discretion, to determine whether content is unauthorized, offensive, harmful, illegal, or in violation of the rights of others.

(i) the misuse, misappropriation, or disclosure of confidential health information covered under the Health Insurance Portability and Accountability Act (HIPAA), directly or indirectly, to any person, or use such information in any way, either during the course of your clinical experiences.

(j) the misuse, misappropriation, or disclosure of confidential, sensitive, or proprietary information relating to the business of Covenant Health System, its affiliated hospital and facilities, and identifiable information regarding patients.

(k) the posting or display of buttons, lanyards, avatars, or other insignia that are offensive or derogatory in style or message to others using the LMS.

2. You agree and understand that Covenant Health Schools can delete any content that is offensive, illegal, harmful, or in violation of the rights of other.

3. You understand and agree that you can only use the Covenant Health Schools' LMS for academic use. You cannot use Covenant Health Schools' LMS for any commercial or business purposes.

4. Any member who demonstrably harasses or abuses another member will be removed from the Covenant Health Schools' LMS.

5. Other unauthorized or illegal behaviors include, but are not limited to:

(a) the display of false information about yourself or anyone else

(b) changing, in any manner at all, or reverse engineering any aspect of the Covenant Health Schools' LMS. You may not attempt to derive source code from the Covenant Health Schools' LMS service.

(c) the use of any search/retrieval application (e.g., robot, spider) to index any aspect of the Covenant Health Schools' LMS.

(d) the posting of information that implicitly or explicitly implies that it is endorsed by Covenant Health Schools' LMS.

6. The solicitation and distribution restrictions do not apply to fundraising, health education, and other activities which are sponsored by the ministry and relate to its mission; occasional charitable activities sponsored by the ministry and meeting specifically established criteria; or blood drives; or student events, functions or activities sponsored by the ministry as a benefit for its employees, patients, students, visitors or volunteers.

7. Students may post personal or non-ministry related materials only in communities or the student's individual home page within the LMS.

Copyright Infringement:

Covenant Health Schools respect copyright and other laws. Covenant Health Schools require all users to comply with copyright and other laws. Covenant Health Schools' LMS does NOT provide you with file-sharing ability to enable you to violate the copyright of third parties.

As a member of one of the Covenant Health Schools, Nursing, Radiology, or Surgical Technology, you agree that you must not use the Covenant Health Schools' LMS to infringe the intellectual property of others in any way. The unauthorized reproduction, distribution, modification, or posting of copyrighted work is a violation of copyright law.

You are responsible for your behavior on the Covenant Health Schools' LMS and for making sure your behavior does not violate any copyright laws. If you violate copyright laws, then you may be exposed to civil and criminal liability, including possible fines and jail time.

Privacy Policy:

Please see our privacy policy incorporated herein by reference.

Disclaimer of Warranties:

Covenant Health Schools and their affiliates, partners, and consultants, disclaim any and all responsibility or liability for the content, completeness, accuracy, legality, reliability, or availability of information or materials displayed on Covenant Health Schools' LMS. You agree the use of the Service and anything thing you download from Covenant Health Schools' site is at your sole risk, discretion, and responsibility. You will be wholly responsible for any damage to your computer system that results from your use of the Service or the downloading of information. Covenant Health Schools disclaim any and all responsibility and liability for the conduct of any member. Covenant Health Schools will not be held liable for any interactions you have with other individuals or organizations through the LMS. You agree that Covenant Health Schools are not responsible for any damage or loss that occurs as a result of such interactions and Covenant Health Schools have no obligation to become involved in any such disputes; further, you release Covenant Health Schools from damages of any kind that arise from such disputes. Covenant Health Schools offer all of the LMS services on an "as is" basis, with no warranties whatsoever. Covenant Health Schools expressly disclaim to the fullest extent permitted by law all express, implied, and statutory warranties, including, without limitation, the warranties of merchantability, fitness for a particular purpose, and non-infringement of proprietary rights.


You agree, at your expense, to indemnify, defend and hold Covenant Health Schools harmless from and against any loss, cost, damages, liability and/or expense arising out of or relating to (a) third party claims, actions or allegations of infringement based on information, data or content you submitted in connection with the service, (b) any fraud or manipulation, or other breach of this agreement by you, or (c) third party claims, actions or allegations brought against Covenant Health Schools arising out of your use of the service or software.

Limitation of Liability:

In no event, situation, or circumstance will Covenant Health Schools be liable to you or any third party for any indirect, incidental, special, exemplary, or consequential damages arising or resulting from your use of Covenant Health Schools' LMS, whether or not Covenant Health Schools have been advised of the possibility of such damages. This includes, but is not limited to damages from uploaded or downloaded third-party content and damages from the interruption or termination of Covenant Health Schools' LMS services. Some jurisdictions do not allow the limitation of exclusion of limitation of incidental or consequential damages, so the above limitations and exclusions may not apply to you. In no event, situation, or circumstance will Covenant Health Schools be liable to you for an amount exceeding five hundred dollars ($500.00).


Covenant Health Schools' LMS can refuse membership to anyone at its sole discretion. In addition, Covenant Health Schools' LMS can terminate the membership and delete any related information of any member at any time for any reason. If Covenant Health Schools' LMS terminates your membership, then you can no longer use the Covenant Health Schools' LMS service or the services of any of its affiliates.

Other Terms:

This Terms of Service Agreement is governed in all respects by the laws of the State of Texas, USA, and any disputes arising hereunder shall be submitted to state and federal courts in Lubbock, TX and you agree to and consent to the exclusive jurisdiction of such courts. If any aspect of this agreement is deemed invalid, then the remaining provisions shall still be enforced. You may not transfer this Agreement and any attempt to the contrary is void. Covenant Health Schools' LMS is not responsible for any delay or failure in performance resulting directly or indirectly from causes beyond Covenant Health Schools' reasonable control. Any correspondence about this Agreement will be sent to you via the email that you provided during registration.

International Use:

If you are not a resident of the United States of America, then you agree to follow all applicable laws and local rules regarding the transmission of data from the United States or the country in which you live.

We hope that you enjoy your use of Covenant Health Schools' LMS. These Terms of Service are necessary and allow us to offer this Service to you – our valued user. Official correspondence must be sent through postal mail to:

Covenant School of Nursing

C/O Learning Resource Center Coordinator

2002 W. Loop 289 Suite 120

Lubbock, TX 79410

This Terms of Service represents the complete, entire, and exclusive understanding and agreement between you and Covenant Health schools of Nursing, Radiology, and Surgical Technology. It supersedes all prior, written or oral, understandings or agreements.

Reference(s): Scholar 360 Service Agreement Sample Terms of Service Spring 2009, modified to fit Covenant Health Schools and approved by corporate attorneys.

Implemented: October 2008

Reviewed: January 2010

Revised April 2012

Attendance Policy

Department: School of Nursing Student Body

Approved by: CSON Faculty

Statement of Purpose:

Regular attendance and punctual arrival to clinical/theory settings is required for the student to gain the skills and knowledge necessary to practice as a beginning nurse generalist. Students who receive federal financial assistance for educational expenses should be aware of the impact absences/tardies can have on such assistance. Students should read and become familiar with the information regarding Satisfactory Academic Progresslocated in the Student Policy Catalog. Students are strongly encouraged to guard against excessive absences/tardiness to avoid potential loss or delay of part or all financial assistance payments.

General Guidelines

Three (3) absences are allowed without academic penalty in each Nursing course per semester (includes theory and clinical).

One (1) absence is allowed without academic penalty in each non-nursing course (Pathophysiology and Pharmacology) per semester. Absence of over one-half (½) of the scheduled theory time per calendar day equals one absence.

Three (3) tardies in any nursing or non-nursing course equals one (1) absence. Tardies will be tallied in groups of three (3), so four (4) tardies will equal one (1) absence, seven (7) tardies will equal two (2) absences, etc.

Each nursing and non-nursing course tracks attendance separately and no make-up is provided for absences.

Excused absences are allowed for influenza (see Influenza Policy in the Student Policy Catalog), funeral leave (see Definitions), and CSON convention attendance.

All courses will apply a three (3) point deduction from the final course grade for each absence that exceeds the three (3) days.

Students are responsible for notifying the designated person per instructions in the course syllabus if the student is absent.

Clinical Attendance

Clinical absences greater than 4 clinical experiences in a semester will result in failure of the course and immediate dismissal from the program. Clinical absences would include absence from assigned clinical experiences such as, but not limited to: skills lab, deliberate practice, clinical competency exams, simulation, clinical preps, acute and community experiences, pre and post clinical conferences.

Students will be counted tardy if they arrive within thirty minutes after the beginning of the clinical experience.

Failure to arrive within thirty minutes after the experience begins results in an absence for that clinical experience.

If the student arrives on time, but leaves the clinical experience over one (1) hour early it will be counted as one-half (½) absence.

Any absence more than one half of the time scheduled for the experience, is considered a full day absence.

If the student arrives on time, but leaves the clinical experience less than one (1) hour early it will be counted as tardy.

Personal (including work) schedules are expected to be planned around the school calendar, with the school calendar taking priority.

Theory Attendance

Absence from theory less than one (1) hour equals a tardy. Absence over one (1) hour, but less than the full scheduled theory day equals one-half (½) absence of that scheduled theory.

Absence of over one-half (½) of the scheduled theory time per calendar day equals one absence.

Exam Attendance

Students must notify the Course Coordinator or Course Facilitator if they are going to be absent for an exam.

Missed exams must be taken within three (3) days of return to school. Day of return to school is marked by attendance to any scheduled school event during that calendar day. Exams missed during excused absences will not be penalized.

Points will be deducted from all examinations (including standardized exams) that are not taken as scheduled, whether early or late.

Penalty for early exam administration is five (5) points off the exam grade.

Penalty for late exam administration is as follows:

Exams taken on the first day of return will result in a five point deduction (5) from the exam grade.

Exams taken on the second day of return will result in a ten point deduction (10) from the exam grade.

Exams taken on the third day of return will result in a twenty point deduction (20) from the exam grade.

After the third day of return to school, the student will not be allowed to take the exam and will receive a zero.

If the student arrives after the start of an exam, the student will be admitted to the exam, will receive a tardy and will not be allowed additional time for the exam.

Students may only reschedule two (2) examinations for all courses combined during each semester. After that, any missed exam in any course during that semester will be given a zero.

Make-up exams will be administered no later than 1500, Monday through Friday.


Funeral Leave: Funeral leave is granted for a maximum of three (3) days for death of spouse, father, stepbrother, child, stepfather, sister, stepchild, grandparent, stepsister, mother, grandchild, mother-in-law, stepmother, brother, father-in-law, daughter-in-law, and son-in-law. Written documentation must be provided.

Leave of Absence: A leave of absence (LOA) is a temporary interruption in a student's nursing education and must be approved by the Admissions Committee. Examples include maternity leave, unexpected health issues, family emergencies, etc.

Reference(s): Covenant Health Attendance Policy HR #151
Revised: 10/15/08, Revised: 06/2012, Revised: 06/2013
Reviewed: January 2010
Revised: July 2011
Revised: June 2013

Miscellaneous Attendance Requirements

Attendance and punctuality to class and clinical are required. The Attendance Policy is distributed to students each semester. This statement, signed by each student indicating understanding of the policy, specifies maximum absences, tardies and penalties allowed.

Failure to meet course requirements due to absences or tardiness will subject the student to dismissal. Credit is not given for a course in which the student has excessive absences.

If a student has called in absent, it is expected that he/she would refrain from employment activities, from working in the computer lab or from participating in other school-related activities on that day. If they have done so, it is considered unprofessional conduct and will be a failure for that class/clinical day regarding participation.


A pregnant student will be allowed to attend class and clinical practice at the discretion of the faculty and attending physician. The Course Coordinator should be notified of a pregnancy as soon as the pregnancy is confirmed.

Maternity Leave

The maternity leave request must be submitted in writing to the Dean and approved by the Admission and Progression Committee. An interruption in a student's course of study that conflicts with the school curriculum will fall under the Attendance Policy and may delay the student's date of graduation.

Leave of Absence

A leave of absence may be granted for an emergency or attendance at a professional meeting. An interruption in a student's course of study that conflicts with the school curriculum may delay the student's date of graduation. The Leave of Absence request must be submitted in writing to the Dean and approved by the Admission and Progression Committee.

Academic Misconduct

Schoolof NursingStudent Body

Approved by: Faculty Organization

Statement of Purpose:

Covenant School of Nursing expects every member of its academic community to share the historic and traditional commitment to honesty, integrity, and the pursuit of truth.


Academic Conduct related to the actions of students that are associated with the teaching-learning environment. Academic misconduct may include, but not necessarily be limited to acts such as cheating, plagiarism, copyright infringement, aiding and abetting, falsification and forgery and Terms of Service violation.

Cheating: using or attempting to use unauthorized materials, information, study aids or computer-related information to give one an unfair academic benefit. Examples include, but are not limited to,

  • copying from another student's test paper;
  • using, buying, stealing, transporting, or soliciting in whole or part the contents of an exam, exam key, homework solution, or computer program;
  • any student who obtains information in any form from a student who has completed the exam;
  • divulging the contents of an examination;
  • allowing another person to complete an exam or course related assignment;
  • falsifying research data, laboratory reports, and/or other academic work offered for credit;
  • any actions taken to tamper with or change academic grades.

Plagiarism: using the literary composition of another's writing, or the ideas of language of the same, and presenting them as the product of one's own mind. Examples include, but are not limited to:

  • paraphrase or direct quotation without citing the author as a reference;

turning in another person's work and using it as your own;

Falsification and forgery: to alter fraudulently especially for purposes of deception. Examples include, but are not limited to,

  • Altering or assisting in changing data or any official record of CSON, CH or the community
  • Submitting false information
  • Omitting requested information that is required for or related to any academic record of the school. Academic records include, but are not limited to, applications for admission, the awarding of a degree, grade reports, test papers, registration materials, grade change forms, and reporting forms used by the Office of the Registrar.
  • Citation of nonexistent sources or creation of false information in an assignment
  • Signing another person's name to a document(s)

Aiding and abetting: intentionally or knowingly helping or attempting to help another student commit an action of academic or nonacademic misconduct.


Any acts or suspicions of academic misconduct should be reported to an Instructor, Coordinator and/ or Dean.

Any blatant academic misconduct observed by an instructor, coordinator and /or staff member is subject to immediate disciplinary action.

An investigation may take place for suspicions or acts of academic misconduct to determine disciplinary actions.

Should the investigation determine that an individual(s) did participate in the academic misconduct, and depending on the severity of the misconduct, history of similar behavior, impact on CSON and its students, disciplinary action, up to and including dismissal or expulsion, will be taken against the offending student(s).

If a careful investigation determines a complaint is falsified, disciplinary action will be taken against the individual who filed the complaint or gave false information.

CSON expressly forbids any form of retaliatory action against any individual for filing a complaint in good faith, or assisting in a complaint investigation.


Implemented: January 2010

Student Academic Record


Access to students' files is limited to the School of Nursing administration, staff, and faculty. Additional requests for access to these records will be considered in accordance with the Family Educational Rights and Privacy Act of 1974.

Change of Address/Telephone/Email

Students must have a telephone in order to be reached by the School of Nursing when necessary. Each student is responsible for maintaining a correct, current address and telephone number and e-mail within the student information system. Students have access to update this information online anytime within their online account through the student information system.

Accessing Grades

Students are able to access individual test grades through the LMS system.

Transcript Request

Students and alumni can receive a transcript by completing the Transcript Request Form (available in the Forms Exhibit). The transcript will be made available within 72 hours of the request and can either be mailed to a recipient or held for a student to pick up the transcript. The cost of transcript(s) can be found on the form.

Student Accounts

All accounts with the School of Nursing must be paid before graduation. Any materials due must be returned to the Covenant Medical Library or paid before graduation.