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Non-Academic Policies

Cellular Telephone Use

School of Nursing Student Body
APPROVED BY: Faculty Organization
STATEMENT OF PURPOSE:

To provide guidelines for the use of personal cellular telephones for communication purposes while in the classroom or clinical settings including the Simulation Center.

Cell phones that are internet-capable may be used in the classroom or clinical settings including the Simulation Center for the purpose of retrieving course or patient-care related information.

PROCESS:
Classroom Setting:

Cell phones will be kept on vibrate/silence at all times during class.
Because cell phone vibration on a desktop is disruptive, cell phones must be kept in pockets and not on desks.
Bright screens are disruptive to others. Screens should be placed on dim lighting during class time.
Texting/socializing is not allowed during class time. If texting/socializing occurs and is disruptive to faculty or students, privileges of cellular phone usage of any kind will be revoked.
Answering cell phones during class is prohibited. If the student must leave class to answer a phone call and is disruptive to the classroom setting, disciplinary action will be taken.

Community Settings (Including the Simulation Center):

Cell phones can be kept in pockets only if set on vibrate/silence.
Cell phones can be used to access educational resources related to patient care in all community settings.
Students are prohibited from taking photos, video or audio recordings in any real or simulated patient care experiences.
Cell phones can only be used for texting/socializing in a break room or private area during designated times.
While in the hospital, students and faculty must clean their hands (alcohol-based hand cleaner or soap and water) after using their cell phone.

Cellular Telephone Use continued:
Cell phones cannot be used for texting/socializing in the following situations:

In real or simulated patient rooms
At the nurse's station
Cell phones are not to be used for nonverbal transmission of patient information (no texting).

In hallways
In any area of the community setting that does not allow for private conversations to occur

Abuse of cellular phone usage will result in disciplinary action up to and including dismissal/expulsion.

Reference(s): HR policy manual CH Cellular and Internet Use Policy
Implemented: July 2010
Revised: October 2012
Revised: December 2012
Effective: January 2013
Revised: June 2013

Confidentiality

School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose:
Covenant School of Nursing (CSON) is committed to assuring that confidential information is handled in an appropriate manner, and according to established policies. Confidential information includes but is not limited to school/student sensitive data, patient health information, and computer passwords.

Process:

  • It is the responsibility of each student to hold strictly confidential all sensitive information to which they have access. Each student is to read and sign the Confidentiality Agreement upon admission and each semester.
  • Computers must be logged off when unattended.
  • Documents must be appropriately secured, covered and away from the view of others at all times
  • Confidential information should only be discussed in private areas away from those who do not have the need to know.
  • Students must not read or disclose to anyone, either directly or indirectly, information obtained through student status regarding Covenant Health (CH) patients, physicians, personnel, payroll, or related information except as required to perform a specific job/task.
  • Students are not allowed to make copies of permanent records containing confidential information for use outside of the hospital.
  • Any infraction of this policy is cause for serious disciplinary action up to and including dismissal or expulsion.

STUDENT CONFIDENTIALITY AGREEMENT

This confidentiality agreement is effective during student enrollment in Covenant School of Nursing. The current students of Covenant School of Nursing and Covenant Health "Hospital" shall be referred to herein as "Student". In the course of clinical experiences, student may have access to confidential, sensitive, or proprietary information relating to the business of Covenant Health, its affiliated hospital and facilities, and patient identifiable health information regarding patients. Student acknowledges that unauthorized use or disclosure of such information is illegal and could cause Hospital to sustain significant and irreparable damage.

Accordingly, the student understands and agrees:

1. That he/she shall not misuse, misappropriate, or disclose any such information, directly or indirectly, to any person, or use such information in any way, either during the course of his/her clinical experiences, except as required in the course of his/her clinical experiences or by law at any time thereafter.

2. That he/she shall not permit access to any such information to any person except as required in the course of his/her clinical experiences or as required by law.

3. To abide by all state and federal law relevant to the confidentiality of patient identifiable health information including but not limited to the Health Insurance Portability and Accountability Act (HIPAA).

In the event of a breach by a student of any covenant contained in this agreement, the student will be subject to disciplinary action, up to and including immediate dismissal or expulsion. In addition, the hospital shall have the right to obtain an injunction against the student's improper use of the confidential information at the discretion of the hospital. The covenants contained herein shall survive the termination of the relationship between the hospital and student.

Reviewed October 2009
Revised: January 2010

Copyright Violation

School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose:
Covenant School of Nursing abides by the laws of the United States and international laws recognized by the government of the United States. The purpose of this policy is to ensure the student body adheres to the laws governing copyright issues.

Process:

Students enrolled in the School of Nursing will comply with copyright and other laws pertaining to protection of written and intellectual properties of third parties.
As a student of Covenant Health School of Nursing, students must not infringe the intellectual property of others in any way. The unauthorized reproduction, distribution, modification, or posting of copyrighted work is a violation of copyright law.
Students who violate copyright laws are subject to civil and criminal liability, including possible fines and jail time, and are subject to disciplinary action measures from Covenant School of Nursing.
(Guidelines currently under revision)

Reference(s): None
Implemented: January 2010

Critical Incidents

School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose:
Covenant School of Nursing believes all students should be concerned with the safety of patients and family members. Each student has the responsibility to assure safety within the school and its communities. The purpose of this policy is to ensure students provide safe care to patients and their families.

Definition
Critical Incident: any time a student demonstrates unsafe practices. Unsafe practices include but are not limited to:
Failing to carry out requirements, including the nursing plan of care and established protocols and procedures

  • Engaging in any activity that causes potential or actual emotional, physical and/or psychological harm to a patient and/or visitors.
  • A major violation of aseptic technique, including standard precautions
  • Engaging in any activity judged to be unsafe for the student's level and clinical assignment
  • Giving medications without a licensed nurse

Process

  • At the time of a critical incident, the instructor will notify the student a critical incident has occurred and the incident will be reviewed for disciplinary action. The student is not allowed to be in school while an investigation is occurring.
  • The instructor will document the critical incident on a corrective action form.
  • An investigation will occur by a disciplinary action panel.
  • Upon investigation, the student will be subject to disciplinary actions up to and including dismissal or expulsion.
  • The student will be notified of the findings of the review and the decision reached in a timely manner.

Revised: January 2010

Discrimination / Harassment

School of Nursing Student Body
Approved by: Faculty Organization
Statement of Purpose:

To establish a policy for non-discrimination in the student environment; to define Covenant School of Nursing's (CSON) position on and to eliminate sexual harassment and other forms of harassment in the school environment; It is the policy of Covenant School of Nursing (CSON), in accordance with local, state and federal law, to provide equal student opportunity without regard to race, color, religion, sex, national origin, age, pregnancy, disability, sexual orientation, or veteran status. This policy applies to all terms and conditions of enrollment, including but not limited to, admission, progression, leave of absence, and graduation.

Definition

Sexual Harassment/misconduct: As defined in the EEOC guidelines, is any unwelcome sexual advance; request for sexual favors; or any other verbal, written, or physical conduct of a sexual or otherwise offensive nature where:

  • Submission to such conduct is made either explicitly or implicitly a term or condition of enrollment;
  • Submission to or rejection of such conduct by an individual is used as the basis for enrollment decisions affecting the individual; or,
  • Such conduct has the purpose and/or effect of unreasonably creating an intimidating, hostile, or offensive learning environment.

Examples of harassing behavior, both sexual and other, constituting prohibited conduct includes, but is not limited to, the following:

  • Unwelcome sexual flirtations, advances, or propositions;
  • Verbal abuse of a sexual nature, sexually related comments and joking, graphic or degrading comments about a person's physical appearance or body;
  • Uninvited and unwelcome physical contact or touching, such as patting, pinching, brushing against another's body, impeding, blocking, or other physical interference with a person's normal work or movement;
  • Verbal harassment regarding a person's sex, age, race, color, national origin, religion, sexual orientation, or disability, such as but not limited to epithets, slurs, derogatory comments, negative stereotyping, gestures, jokes, or forms of address;
  • Threatening, intimidating, or hostile acts that relate to a person's sex, age, race, color, national origin, religion, sexual orientation, or disability;
  • Visual forms of harassment including written or graphic material that denigrates or shows hostility or aversion toward a person or group because of sex, age, race, color, national origin, religion, sexual orientation, or disability, such as derogatory posters, sexually oriented cartoons, pictures, drawings, or the display of sexually suggestive objects or pictures on the premises;
  • Undesirable student assignments due to a person's sex, age, race, color, national origin, religion, sexual orientation, or disability.

Process

Complaint
Any student who believes he or she has been treated in an unlawful discriminatory manner in the learning environment has a duty to promptly report the matter to the Instructor, Coordinator, and/or Dean. The Dean will communicate with the Human Resource Director and request assistance as needed.

Investigation
On receiving a complaint, the Instructor, Coordinator, and/or Dean will undertake an investigation, which should be confidential to the extent reasonable and practical under the circumstances. At certain points, a Human Resource Representative may assist with an investigation.

Disciplinary Action
Should the investigation determine an individual(s) did participate in harassing or inappropriate behavior, depending on the severity of the conduct, history of similar behavior, impact on CSON and its students, disciplinary action up to and including dismissal or expulsion, will be taken against the offending student(s).

Disciplinary action will be taken against administration, faculty and staff who know of, but fail to address incidents of harassing or inappropriate behavior.

If a careful investigation determines a complaint is falsified, disciplinary action will be taken against the individual who filed the complaint or gave false information.

Non-Retaliatory Action
CSON expressly forbids any form of retaliatory action against any individual for filing a complaint in good faith, or assisting in a complaint investigation.

CSON further prohibits any form of retaliation against any employee or student for (i) refusing to participate in an activity that would result in a violation of state or federal law/regulation, or a violation or non-compliance with a state or federal law/regulation, or (ii) having previously exercised his/her rights, as described herein, in their former employment and or enrollment. If a student believes that he/she is being retaliated against, he/she should report such conduct immediately to his/her Instructor, Coordinator and/or Dean.

In addition, if he/she believes that he/she has been retaliated against for (i) refusing to participate in an activity that would result in a violation of state or federal law/regulation, or a violation or non-compliance with a state or federal law/regulation, or (ii) having previously exercised his/her rights, as described herein, in their former enrollment, he/she may contact the Texas Attorney General's Office. In accordance with this policy, CSON will take appropriate disciplinary action for any such retaliation, up to and including dismissal or expulsion.

Reference(s): Covenant Health Human Resource policy #147 Discrimination & Harassment (including sexual harassment)

Revised: January 2010
Revised: July 2011

Dress Code

School of Nursing Student Body
Approved by: Faculty Organization
Statement of Purpose:

Students are expected to be neat, clean and well groomed at all times. Students who fail to comply with the dress code will be sent home from the campus or clinical setting and are subject to disciplinary action.

Personal Appearance: Campus Attire

Class Attire and Grooming:

  • Head covering (cap, hat, hoodie, etc.) is allowed unless the view of others is obstructed

in the classroom

  • Hats are NOT allowed during examinations
  • Shirt / blouse MUST be two (2) finger width or greater on shoulder
  • Dress, skirt, shorts MUST not be shorter than 3" above the knee
  • Pants (capri, slacks, jeans) / sweats
  • Body and hair (including facial), and ALL clothing, MUST be neat, clean,

and well-groomed

  • Body art (tattoos) must be covered at the hospital, but not necessarily on campus
  • No aerobic attire
  • No spandex
  • No frayed seams (or cutoffs)
  • No night wear (pajamas, casual wear worn to bed, etc.)
  • Appropriate fit; no tight, distracting clothing
  • No visible under garments
  • No visible cleavage (front or back)
  • No visible skin of lower back or abdomen (midriffs, short shirts, low rise pants, etc.

allowing visibility)

  • No logos on clothing across buttocks
  • No slanderous, offensive, and/or unprofessional logos on clothing or body

Personal Appearance: Hospital Attire
Personal grooming and professional appearance are of prime importance in the hospital. Our patients have the right to be cared for by persons who are the example of cleanliness, neatness, and professional image and behavior. The student must maintain a professional appearance at all times with a clean, neatly pressed uniform in good repair.

Male Guidelines:
Professional dress should include collared shirts, slacks, tailored khaki pants, and socks. Denim, collarless T-shirts, leather pants, sweatpants, sweatshirts, cargo pants, tank tops, and recreational clothing are not allowed.

Female Guidelines
Professional dress should include dresses, suits, skirts, blouses, and slacks. Dresses and skirts must be at a conservative and acceptable length for business. Lengths of skirts or dresses should not be shorter than three (3) inches above the knee. Slacks should be tailored and ankle length.

Capri pants are not allowed. Denim, sheer or clingy fabrics, spandex, leather pants, shorts, tank tops, backless dresses, leggings, sweatpants, sweatshirts, collarless T-shirts, revealing clothing, bare midriffs, and recreational attire are not allowed. Heavy beaded or sequined clothing is not allowed.

Personal Appearance: Clinical

Uniform
The student uniform is worn only when the student is in an assigned clinical area. Uniforms must be clean and neatly pressed at all times and good state of repair. Students must not wear the student uniform or scrub jacket with the school emblem when working for hire. The school emblem must be sewn on the upper left sleeve of all uniform tops. Black, white navy or gray short sleeve or long sleeve T-shirts may be worn under uniforms, as long as the T-shirt does not show below the hem of the scrub top. The length of the pants worn in the clinical area may not be longer than the bottom of the shoe heel.

Clinical shoes
In order to ensure the safety of students, shoes are to be worn at all times. Tennis shoes are recommended. Shoes should be clean and well kept. Socks or hose must be worn with shoes. Inpatient care areas, closed-toed shoes will be worn, and tennis shoes are recommended.

Crocs can be worn if they are white or match the color scrubs (navy) you are wearing. They should not have holes across the top as this is dangerous should you have a needle drop or body fluid spill.

Fingernails
Fingernails should be kept no longer than ¼" off the fingertip. Nails should be kept well groomed and if polish is used, a subtle color should be chosen with no chips or nail art. Artificial nails, fingernail overlays, gel nails or nail extenders are not permitted.

Make-up
Body piercing ornaments should not be visible (i.e. nose rings, nose studs, tongue studs, tongue or lip rings). For employee safety, it is recommended that nipple or navel rings not be worn while on duty. Body art (tattoos) is to be covered at all times in clinical areas.

Women's hair
Hair must be maintained in current, acceptable, neat styles. Hairstyles that have shock affect are not acceptable. Styles will be business like in style and color. Hair, which is a length that falls forward when bending over patients, should be pulled back and secured or worn up. Scrunchies in white, black, or navy blue may be worn to pull hair back. No bright-colored or ornate ornaments will be worn.

Men
Men must be freshly shaven when reporting to class or clinicals. Beards and/or mustaches will be allowed only if kept neatly trimmed at all times. Beards or goatees must be shaved in a manner that will not interfere with the fit of the respirator (mask).

Scrub Jackets / Fleecewear
Students may wear navy scrub jackets or navy fleecewear jackets (no hoods) over their uniforms in the hospital. They must be all navy and washable, must be washed after each wearing, and display the CSON patch on the upper left sleeve. Jackets must be longer than the uniform top over which they are worn.

I.D. Badges
Students are to wear their school identification badge at all times. The badge must be worn with the photo facing outward and visible and must be worn on the upper part of the chest. Students are not allowed to deface or attach anything to their badges that is not hospital related or approved.

EXCEPTIONS
Due to the nature of some clinical areas (Psychiatric clinical areas), these guidelines may be altered to promote student/ instructor safety. Alterations may also be necessary to meet requests to host agencies/offices when students are doing community work in the Junior 301/Senior - 401courses.

Manners
No gum chewing, eating, or drinking is allowed outside the break rooms in clinical areas.

Reviewed: January 2010
Revised: Dec 2010
Revised: July 2011
Revised: March 2013 Implemented June 2013

Drug-Free School Zone

School of Nursing Student Body
Approved by: Faculty Organization
Statement of Purpose:

Covenant School of Nursing (CSON) is committed to provide a safe and healthy environment and prohibits the use of or being under the influence of alcohol or any illegal substance at any of CSON's clinical sites, classroom setting, and/or community. CSON discourages the use of drugs and the abuse of alcohol in the students' personal lives. CSON shall provide written notice of its substance abuse and testing policy to all students. Any violation of this policy will result in corrective action up to and including dismissal or expulsion.

USE OF ALCOHOL OR ILLEGAL DRUGS

  • No student may report to CSON's clinical sites, classroom settings and/or its communities after consumption of alcoholic beverages or use of illegal drugs.
  • The possession, manufacture, use, sale, purchase or distribution of alcohol or illegal drugs is prohibited in CSON's clinical sites, classroom settings and/or its communities.

PROCEDURE FOR ENFORCEMENT OF DRUG AND ALCOHOL POLICY

Covenant School of Nursing students are subject to Pre-Enrollment, Pre-Employment, Random, Post-Accident or Reasonable Cause Drug/Alcohol testing. Refusal to provide the sample, sign the consent forms or accept treatment is grounds for denial of admission to CSON, dismissal or expulsion.

Before an alcohol or illegal drug testing may be administered, current students will be provided with a Briefing Sheet on Drug/Alcohol Testing and asked to sign a Drug/Alcohol Screen Consent Form authorizing the test and permitting release of test results to CH personnel having a need to know. The consent shall include an acknowledgment that the individual in question was aware of the organization's alcohol, illegal drug testing policy (forms provided by Employee Health Office).

Students must report any conviction under a criminal drug statute for violations occurring on or off CSON's premises. A report must be made within five (5) days after the conviction. The Board of Nursing must be notified by the student by completing a declaratory order.

Pre-enrollment Testing

All candidates are required to pre-enrollment alcohol/drug testing. The sample will be collected only with the consent of the candidate. When a candidate's initial test results are positive and have been confirmed by the GC/MS methodology, the candidate, Dean and Career's Counselor at CSON will be notified. The candidate will be denied admission to CSON for at least 2 years.

Covenant Health Pre-employment Testing

Any student who chooses to apply for a job at Covenant Health while enrolled as a student at CSON is required to complete pre-employment alcohol/drug testing. The sample will be collected only with the consent of the student. When a student's initial test results are positive and have been confirmed by the GS/MS methodology, the Student, Dean and Coordinator at CSON will be notified. All positive results will be dealt with in the same manner as a positive random drug screen in order for the student to continue enrollment at Covenant School of Nursing. The student will not be employable by Covenant Health for 2 years after a positive pre-employment drug screen.

Random Testing

All students are subject to random alcohol/drug testing. Any student may be selected for random alcohol/drug testing one or more times within any given time frame. The sample will be collected only with the consent of the student. When a student's initial test results are positive and have been confirmed by the GC/MS methodology, in order to avoid dismissal or expulsion the student has the option to undergo treatment through Covenant Health's Covenant Assistance Program (CAP). Those who choose treatment will be suspended for three [3] days pending determination of an appropriate treatment program. The student will be scheduled for regular unannounced random testing. A second positive test (with any substance) will result in immediate dismissal or expulsion. If a student chooses not to undergo treatment and follow protocol, the student will immediately be dismissed or expelled from CSON.

Post-Accident Testing

Any student involved in a student-related accident that results in injury to that individual or others, material damage to CH property greater than $100, or unwitnessed injury may be required to undergo alcohol/drug testing (i.e., breath alcohol test, urine testing). If the accident results in serious injury to the student and the usual testing process cannot be conducted, a forensic blood test will be performed. In either event, a confirmed positive test for alcohol and/or illegal drugs will result in immediate dismissal or expulsion.

Reasonable Cause Testing

Reasonable cause testing will be performed when it is suspected that a student is impaired by alcohol or drugs at CSON's clinical sites, classroom settings and/or its communities Reasonable cause testing will include both blood and/or urine tests. In the event of a positive result from reasonable cause testing, the student will be subject to immediate dismissal or expulsion.

Circumstances which constitute a basis for determining "reasonable cause/suspicion" may include, but are not limited to:

  • a pattern of abnormal or erratic behavior;
  • information provided by reliable and credible sources;
  • a clinical-related accident;
  • direct observation of alcohol or drug abuse;
  • the presence of physical symptoms of alcohol or drug abuse
  • (e.g., alcohol breath, slurred speech, poor coordination and/or reflexes, glassy or blood-shot eyes);
  • students who, due to the nature of their work, have access to controlled substances may be tested following incidents of controlled substance medication charting errors, tampered vials, or missing narcotics.

Confidentiality

All information regarding a student's alcohol/drug testing is confidential, and will only be made available to those with a need to know. Test results may also be released to any

judicial or administrative proceeding. Positive test results will not be released to Human Resources until they have been reviewed and confirmed by the Medical Review Officer.

Covenant Assistance Program

The Covenant Assistance Program (CAP) is available to provide information about and assistance with obtaining treatment for any type of substance abuse which might adversely affect the student's health, safety, and/or academic progress.

Supervisory staff and/or instructors have the option to refer students, as appropriate, for services as part of disciplinary action and/or dismissal or expulsion. In such cases it will be the responsibility of the student to comply with the referral for diagnosis of their problem(s) and to cooperate and follow the recommendations of the diagnostician and/or counseling agent. Students will be held personally liable for all expenses incurred that are not covered by their insurance policy. When a timely request for assistance is received, the individual may be eligible for a leave of absence in accordance with existing CSON policies. In addition, the student must agree to submit to random alcohol/drug testing for the remainder of enrollment. Non-compliance with any of the treatment modalities or follow-up random testing will result in dismissal or expulsion.

Self-identified substance abusers who voluntarily seek help through the CAP may do so without reprisal or corrective action. However, this must be done prior to any selection, request or requirement to submit to alcohol/drug testing. When a violation of this policy has already occurred, a student's request for assistance will not waive dismissal or expulsion.

Reference(s): Covenant Health Drug/Alcohol Testing Policy #146.

Revised April 1999
Revised October 2006
Revised June 2009
Revised Dec 2009
Revised: January 2010
Revised: Dec 2010

Internet Usage

School of Nursing Student Body
Approved by: Faculty Organization
Statement of Purpose:

Internet access is provided to students on the school campus and within its communities to facilitate learning. This policy is designed to govern the use of the Internet by students during current enrollment.

Process:

1. Network systems and services shall be used in ways consistent with overall hospital policy and within the framework of Covenant School of Nursing values.

2. Network systems and services will be used for mission-related purposes, including the carrying out of day to day educational demands of the student while in the school or at any of its communities

3. Network systems and services shall not be used in a way that is disruptive to the operation of the school or any of its communities or in a manner that is offensive to others.

4. The use of network systems for transmission of information disparaging to others based on race, origin, sex, sexual orientation, age, disability, religion, or political causes, or outside organizations, or personal gain (as in the use of "chain letters") is prohibited. Use of network systems in this manner shall result in disciplinary action, up to and including immediate dismissal or expulsion.

5. Students shall adhere to confidentiality rules as established in the signed Confidentiality agreements.

6. Confidentiality of electronic communications services cannot be guaranteed. All communications are assumed to be unsecured. Use the postcard rule: "Don't send anything you wouldn't put on a postcard."

7. Confidential information shall not be transmitted or forwarded to outside companies or individuals not authorized to receive such information, nor to users anywhere who have no reason to possess such information.

8. Healthcare information which identifies the patient, physician, student, or employee shall not be transmitted via the Internet.

9. Students shall make no attempt to gain access to any e-mail messages not addressed to them. Disciplinary processes related to privacy and confidentiality shall apply, up to and including dismissal or expulsion.

10. Use of network systems is a privilege which may be revoked at any time for inappropriate use or misconduct.

11. Monitoring will occur when there is evidence a user is involved in activities that are prohibited by law, that violate hospital policies, that may jeopardize the integrity or viability of the hospital's network systems, or that violate this policy.

12. The following guidelines apply to general Internet access:

a. Users may use the Internet for professional healthcare activities, school activities, and career development. Users may use the Internet to connect to resources that provide information relating to career and education activities, and participate in reading electronic mail discussion groups on professional or educational topics.

b. Users shall conform to the standards of conduct and specific rules of etiquette when accessing the Internet. Users shall use their access to the Internet in a responsible and informed way, conforming to network etiquette and courtesies. Use of the Internet encompasses many different interconnected networks and computer systems. Many of the systems are provided free of charge by universities, public service organizations, and companies, and each system has its own rules and limitations. Specific inappropriate conduct includes but is not limited to:

1) Use of the Internet for unlawful activities;

2) Use of the Internet for commercial activities not related to the organization;

3) Activities that interfere with the ability of other users to effectively use the network;

4) Violations of computer system security;

5) Any communication which violates any applicable laws and regulations;

6) Violation of copyright law.

c. Users may download files from the Internet if not otherwise prohibited. These files must be scanned for a virus using an antivirus program provided by IS.

d. Covenant Health utilizes Surf Control software to facilitate the regulation of Internet Usage. Surf Control is used to block websites that are designated inappropriate based on the criteria set forth in this policy. Surf Control activity reports are generated on a periodic basis and reported to the ISPC.

13. The following guidelines apply to using email:

a. No spamming or sending of bulk email.

b. File attachments sent via the Internet should be smaller than 5MB to comply with size limitations on other systems (Exception for the School of Nursing includes files sent to Scholar 360 recipients. Scholar 360 has a file size limitation of 3 gigabytes).

c. The use of broadcast mail (sending the same note to groups of employees or students) will be selectively used for compelling mission-related or business reasons only.

14. The following guidelines apply to use of the Internet:

a. Internet sites providing sexually explicit content shall not be visited.

b. Be judicious when it is necessary to fill out an on-line form, i.e., to register to use a specific web site.

c. Use of the World Wide Web should be limited to mission-related, educational or business reasons and should not disrupt the learning environment.

d. Illegal copies of software shall not be obtained.

e. Licensed software shall not be distributed to others.

15. Suspected violations of this policy will be investigated and subject to disciplinary action up to and including dismissal or expulsion.

Reference(s): Human Resources Policies & Procedures, Information Services Policies and Procedures

JC Standard: IM.02.01.01, IM.02.02.01, IM.02.02.03, IM.04.01.01
Comments: In collaboration with Management of Information Functional Subcommittee, Management
Information Systems, Executive Management Team, Chief Information Officer, Medical Records, Legal, Compliance

Implemented: January 2010

Social Media Policy

Relevant Target: Faculty and students of Covenant School of Nursing
Approved by: Faculty Organization

Statement of Purpose:

Covenant School of Nursing (CSON) believes in the importance of utilizing new technologies that open communication and build community and brand awareness within the communities we serve. CSON respects the right of students to use social media tools during their personal time. Social media tools include, but are not limited to: personal web sites, podcasts, web logs ("blogs"), multi-media and social networking websites such as MySpace, Facebook, Yahoo, YouTube, LinkedIn, Twitter, chat rooms, discussion boards and Wikis such as Wikipedia and any other sites or medium where text, photographs, links and other information or documentation can be posted or exchanged.

GUIDELINES

The guidelines are threefold: (1) to explain CSON general guidelines regarding social media usage; (2) to define the appropriate usage of CSON-authorized internal social media tools that are intended to be used as school related resources and hosted by CSON or accessed through the Internet; (3) and to define the appropriate external usage of social media tools for students

1.0 GUIDELINES APPLICABLE TO INTERNAL AND EXTERNAL USAGE

1.1 In General

  • Only those officially designated by CSON are authorized to speak on behalf of the school. If a member of the media contacts you regarding any postings or matters related to CSON, you must immediately refer the media to the Dean and refrain from making any "official" statement on behalf of CSON unless you are expressly authorized to do so.
  • When you are providing your personal opinion or insight about CSON or Covenant Health (CH) on a blog, discussion board or other online collaboration, always write in the first person. You must make clear that you are speaking for yourself not on behalf of CSON or CH.
  • If any blog or posting you make references to CSON or CH, you must make a specific disclaimer that clearly states the views expressed are personal and do not reflect the views of CSON or CH.
  • Personal use of social media tools must not interfere with school responsibilities such as those in the skills lab, classroom, off campus at clinical sites or any CSON student organization activities.
  • Postings, such as Facebook updates, regarding your personal life, or similar blog postings during clinical times are prohibited.
  • CSON reserves the right to monitor all online activity, prohibit, restrict, filter, block, suspend, terminate, delete or discontinue your access to any social media site from school computers, at any time, without notice, for any reason.
  • You are prohibited from impersonating any person or entity affiliated with CSON in any social media or otherwise misrepresenting your affiliation with any CSON entity.

1.2 Privacy, Confidentiality, and Privileged Information

  • Students are prohibited from taking photos, video or audio recordings all clinical settings including the Simulation Center.
  • Any type of information which identifies a client in an actual or simulated setting, in any manner that could be linked to a client, his or her identity and/or client care is strictly prohibited from being posted or distributed through any social medium at any time.
  • Any audio or video recording of course content must be approved in advance of the class by the instructor.
  • Where applicable, the student is required to honor all CSON contractual requirements requiring confidentiality and non-disclosure.

1.3 Copyrights, Trademarks, and Fair Use

  • Student postings shall respect copyright, trademark and fair use laws.

1.4 Applicability of Covenant School of Nursing Learning Management System Communication Guidelines

  • All postings or contributions of any kind must be professional and respectful in nature and consistent with CSON Standards of Conduct. Defamation is strictly prohibited.
  • Students are expected to comply with CSON's discrimination, harassment, and retaliation policies and refrain from making any postings that include derogatory comments or slurs, personal insults, obscenities, or comments that are or could be reasonably perceived as discriminatory, harassing, retaliatory, or otherwise in violation of any CSON policies.
  • All postings concerning CSON and clinical sites must comply with the Confidentiality Agreement.
  • All postings concerning CSON or any of its' clinical sites must comply with any policies relating to the HIPAA Privacy and Security Rules, internet usage and electronic communication.
  • CSON reserves the right to remove or request the removal of any content that does not meet the Standards of Conduct or other CSON policies.
  • Posting of an instructor's lecture materials in any format is prohibited. Distribution of any lecture recordings via social media for the purposes of public listening or viewing is prohibited.

1.5 Personal Liability

  • Blogs, discussion boards, and other forms of social media are individual interactions and students are personally responsible and legally liable for the information they post.
  • Students can be sued by any individual or entity that view your postings (whether they consist of images or commentary) as defamatory, obscene, proprietary, or harassing, or as constituting an invasion of privacy, hostile school environment, or violation of any applicable laws, regulations or ordinances.

2.0 DISCIPLINARY ACTION

  • Any violation of these guidelines may result in disciplinary action, up to and including dismissal or expulsion from CSON.
  • These social media guidelines shall not be interpreted to interfere or restrict in any way the student's free speech or any whistleblower protections under applicable laws.
  • Students will be required to defend, indemnify, and hold harmless CSON and its affiliated entities, and their respective officers, directors, employees, contractors, successors, and assigns from and against any losses, claims, damages, settlements, costs, and liabilities of any nature, whatsoever (including, without limitation, attorney's fees, costs, and penalties) arising out of, related to, as a result of or in any way connected with your posting of any content to any social media site.

Reference(s):

Miller, L. (2011). Social Media: Friend and Foe. The Journal of Perinatal & Neonatal Nursing, 25(4). 307-309.
Prinz, A. (2011). Professional Social Networking for Nurses. American Nurse Today, 6(7), 30-32.
Skiba, D. J. (2011). Nursing Education 2.0: The Need for Social Media Policies for Schools of Nursing. Nursing Education Perspectives, 32(2), 126-127. doi:10.5480/1536-5026-32.2126

Implemented: March 2012
Revised: October 2012
Effective: January 2013

Violence

School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose:
To create, promote, and maintain a safe, healthy and productive Learning environment where people are valued as individuals and treated with respect and dignity in accordance with the values, philosophy and mission of Covenant Health (CH).

Definition

Violence is defined as behaviors that intrude into the learning environment and could result in physical or emotional harm, damage to personal or Covenant Health (CH) property, or significant loss of productivity. These behaviors include but are not limited to:

Threatening behaviors

  • verbal threats;
  • physical intimidation;
  • unwelcome, persistent pursuit; and/or
  • stalking, with or without a personal relationship.

Physical assault

  • pushing;
  • shoving;
  • striking; and/or
  • other physically aggressive behavior.

Extreme or persistent verbal abuse

  • personally demeaning statements; and/or
  • verbal intimidation.

Property damage

  • product tampering;
  • vandalism;
  • sabotage; and/or
  • computer hacking.

Personal or domestic disputes

  • physical assault or persistent threats of bodily harm;
  • damage to personal or CH property
  • repeated or threatening phone calls, texts or emails.

Process:

Complaint

  • If a student witnesses and/or experiences any behavior(s) as defined above, or has a related complaint, that student should act quickly to have the behavior stopped.
  • If a student is afraid of confronting the person(s), or if efforts to stop inappropriate behaviors were unsuccessful, the student should promptly report the matter to an Instructor, Coordinator, and /or Dean.
  • If the incidence occurs on any CH property other than the school, a Security Officer, House Supervisor, or Human Resources (HR) representative should be notified.
  • Students should NOT attempt to intervene in a potentially dangerous situation, but notify the nearest authority figure or call 911.
  • If faculty / staff are not readily available and the student believes an immediate threat is present, the student should notify 911.
  • If the complaint involves harassment directed at a student because of the student's sex, age, race, color, national origin, religion, sexual orientation, or disability, the complaint must be reported promptly and directly to a faculty / staff member.

Investigation

  • On receiving a complaint, Instructor, Coordinator, and/or Dean and will undertake an investigation, which should be confidential to the extent reasonable and practical under the circumstances. At certain points, a Human Resource Representative may assist with an investigation.

Disciplinary Action

  • Should the investigation determine that an individual(s) did participate in the learning environment violence, and depending on the severity of the conduct, history of similar behavior, impact on CSON and its students, disciplinary action, up to and including dismissal or expulsion, will be taken against the offending student(s).
  • Similar disciplinary action will be taken against administration, faculty and staff who know of, but fail to address incidents of learning environment violence as defined.
  • If a careful investigation determines a complaint is falsified, disciplinary action will be taken against the individual who filed the complaint or gave false information.

Non-Retaliatory Action

  • CSON expressly forbids any form of retaliatory action against any individual for filing a complaint in good faith, or assisting in a complaint investigation.

Reference(s): (HR#148 Violence-Free 01/27/09)

Revised: January 2010
Revised: July 2011

Weapon Possession

School of Nursing Student Body
Approved by: Faculty Organization

Statement of Purpose:
To assure the welfare and safety of Covenant Health patients, employees, students and visitors, it is the policy that no firearms or dangerous weapons be allowed on the school campus or its communities.

DEFINITION:

Weapon is defined as any firearm, knife or device that could cause bodily harm or injury. The following are examples of weapons as stated by law:

  • Any concealed weapon. (Firearm)
  • Nunchaku's.
  • Metal Knuckles.
  • Slingshot.
  • Blackjacks.
  • Dirk or Dagger, concealed under clothing. (Fixed blade knives.)
  • Tear Gas Weapons. (Unless Law Enforcement and/or Peace Officer.) Civilians must be licensed by state authority and have their license in their possession.
  • Knives that are spring-loaded, gravity opened.
  • Knives that have a blade in excess of 3.2inches and carried concealed within any individual's clothing.
  • Any shot loaded (lead filled) billy or club.
  • Explosive devices including, but not limited to, ammunition, firecrackers, dynamite or other explosive material, are expressly prohibited on CH property.
  • Any instrument which, when used as a weapon, may cause death or serious bodily harm.

Process:

1. Weapons are never permitted on Covenant School of Nursing property by non-authorized personnel. Any person seen in possession of or is suspected of carrying a weapon should be reported immediately to the administrative staff or the nearest instructor.

2. Administration shall immediately call the Police Department, hospital security and the Director of Nursing or hospital administrator-on-call if someone is seen in possession of or is suspected of carrying a weapon.

3. Students, visitors, or employees in possession of a weapon who are not Law Enforcement Officers, Peace Officers, or Military Police will be asked by the Police Department to surrender the weapon. Covenant School of Nursing will not ask the subject to surrender the weapon.

4. Only on duty authorized Law Enforcement Officers, Peace Officers, and Military Police may carry weapons within Covenant School of Nursing campus and they must carry their identification badge with them while carrying the weapon. Upon entering the building, persons authorized to carry weapons must report to the administrative office, identify themselves and weapons being carried.

5. Students who are authorized Law Enforcement Officers, Peace Officers, and Military Police may not carry weapons while on Covenant School of Nursing campus or its communities in the student role.

6. The Police Department will accept any such weapon and will proceed to make proper disposition and reports as prescribed by law. Appropriate security administrative form(s) will be filed by Covenant School of Nursing administrative staff.

7. Any student may be dismissed or expelled without notice if found to be in possession of a firearm, explosive or any other weapon on Covenant School of Nursing property or its communities.

Reference(s): HR policy manual

Revised: January 2010
Revised: July 2011